Privacy Policy

Website signup and contact forms

The website is separate from your local vault. If you join the alpha list, we store your email address, consent, and signup time to send access and product updates. If you contact us through the form, we store your email, optional name, message, consent, and submission time to respond. Joining the alpha list does not create a cloud vault or upload your documents.

We store website submissions with a hosting provider and restrict access to people who need them to manage the alpha list or respond to you. We also process limited email and connection information to prevent spam and abuse. Hosting providers may process connection and diagnostic logs.

We use these details for the purpose you selected. Contact messages do not subscribe you to the alpha list. To leave the list or request deletion of a submission, email contact@docyard.live. We retain signup details while you remain on the list and support messages while needed to handle your request and follow-up. Information used to prevent abuse is kept temporarily.

If anti-bot verification is enabled, Cloudflare Turnstile processes browser and connection signals to prevent automated abuse. See Cloudflare’s privacy policy. The website also stores your theme preference in your browser.

Information the app handles

DocYard accesses the documents and images you choose to import. Depending on your files, these may contain names, dates of birth, addresses, identity numbers, photographs, signatures, fingerprint images, financial details, or other personal or sensitive information. You decide which documents to add.

The app stores document contents, extracted text, file names and other document metadata, folder information, and app preferences locally. It also handles the PIN and related settings used to control access to the app. Information about other people may appear in your documents; import and share it only when you are authorized to do so.

How information is used

DocYard processes your files to provide document storage, previews, folders, search, text recognition, classification, editing and file preparation, application checklists, and consistency checks across documents. Text recognition and core document processing run on your device. Extracted text and automated checks can contain errors; review results against your originals.

We do not receive your local vault contents through a DocYard cloud-storage service. The current app does not include advertising SDKs, and we do not sell or rent your documents or use their contents for targeted advertising.

Local storage and security

Saved document file contents use AES-256-GCM encryption. Document metadata, extracted text, and preferences are stored separately in the app's local data storage; encryption of document file contents should not be understood as encryption of all app data. A PIN controls access through the app interface.

No security measure guarantees complete protection. Someone with access to your device, an unlocked session, or a compromised operating system may be able to access information. Use a device lock, keep your operating system updated, and protect your PIN and exported files.

Android backup is enabled in the current app configuration. Depending on your device, operating-system version, and backup settings, app data may be included in system backups or device transfers. Windows backup software may also copy local app data. These copies are governed by your device settings and the backup provider's practices; DocYard does not operate those backup services.

Permissions and your choices

DocYard uses file selection and, where applicable, storage or photo permissions to import files you select and save exported copies. On Android, the app declares photo access, storage permissions for older Android versions, internet access, and network-state access. Availability and permission prompts depend on your Android version.

You can choose which files to import and manage available permissions in your device settings. Denying access may prevent the related import or export feature from working. Network access may be used by included SDKs and when you open external services. The app does not require access to your contacts, precise location, or microphone for its document features.

Third-party services

The Android app uses Google ML Kit for on-device text recognition. Google describes collection of device and app details, installation identifiers, performance measurements, and feature-event diagnostics for SDK diagnostics and usage analytics. Google states that these transmissions are encrypted using HTTPS. This technical collection is separate from DocYard's local processing of document contents.

For Google's explanation of this processing, see the ML Kit data disclosure and Google Privacy Policy. Provider-controlled diagnostics and associated retention are governed by Google's practices. Deleting your local vault does not automatically delete information held by Google.

The Windows app uses Microsoft Edge WebView2 to display its interface and operating-system components for native features. Those components may handle technical information according to your operating-system and runtime settings. See the Microsoft Privacy Statement.

Exports and sharing

When you export, save, or share a document, the destination folder, service, or receiving app can access that copy. Exported files may be unencrypted unless you explicitly create a password-protected PDF. The original file and copies in Downloads, shared folders, other apps, or backups are separate from the vault.

DocYard may link to official information sources or other websites. Opening a link connects you to that service, which may receive your IP address and other browser or device information under its own privacy policy.

If you send us information directly, we may disclose it when required by applicable law or a valid legal request, or where necessary to address fraud, security incidents, or threats to someone's safety. This does not give us remote access to your local vault.

Support communications

If you contact us by email or phone, we receive the contact details, message, and any attachments or information you choose to provide. We use them to respond, troubleshoot issues, and handle privacy requests. Our email provider processes messages sent to our contact addresses.

Send only what is needed to explain your issue. Avoid sending identity documents, PINs, passwords, or payment details. We retain support correspondence for as long as needed to resolve the request, manage related follow-up, and meet applicable legal obligations or resolve disputes. You can request deletion using the contact details below.

Retention and deletion

Your local documents remain until you delete them or remove app data. Moving a document to Recently Deleted or Trash does not immediately erase it permanently. You can restore it, permanently delete it, or empty Trash. The default Trash retention is 30 days and can be adjusted in settings; expiry cleanup occurs when the app runs its cleanup process.

On Android, clearing the app's storage removes local app data, and uninstalling normally removes app-private data. On Windows, removing the executable alone may leave the vault's local data folder behind; remove that data separately if you want to erase it. Keep copies of important originals before removing app data.

Local deletion does not remove exports, originals, operating-system backups, copies held by other apps, support correspondence, or provider-held diagnostics. Delete external copies or manage their retention with the relevant provider. We cannot retrieve, remotely erase, or restore your local vault through a DocYard account service.

Privacy requests

Depending on applicable law, you may have rights to request access, correction, deletion, or restrictions on the use of personal information we hold, or to raise a privacy complaint. Contact Divyansh Jain using the details below. We may ask for information reasonably needed to verify and respond to your request. Please do not send an identity document unless we explain why it is necessary.

For documents held only on your device, use the app's export, editing, and deletion controls. For information controlled by an external service or backup provider, contact that provider. You may also raise concerns with the relevant data-protection authority where applicable.

Children's privacy

DocYard's document features may be used to store family records, including records about children. Such files are handled locally in the same way as other documents. A parent or guardian should supervise use by a child and ensure any necessary authorization before importing or sharing a child's information.

We do not knowingly solicit children's personal information through support communications. If you believe a child has sent us personal information without appropriate authorization, contact us so we can review the request and take appropriate action, including deletion where applicable.

Policy changes

We may update this policy as DocYard or its data practices change. We will publish the revised policy on this page and update the date above. Where required, we will provide additional notice or request consent before a material change takes effect.

Contact

For privacy questions, support, or requests concerning information we hold, contact: